How much does garage management software cost in the UK? (2026 pricing guide)

You run the garage as a business. You are on a system already, or about to be, and the question you want a straight answer to is the one no pricing page quite gives: what will this cost my garage a month, and what is in that number?

Every pricing page has a headline number, and it is rarely what your garage will pay. Garage Hive’s £145 is a login for a single user. TechMan’s £99 is a starter plan with the diary cut to three columns. Set-up, the move, training, technical data and texts are mostly on top. So this guide does two things. It puts each headline price next to what the garage pays once the whole team is on the system, checked against each vendor’s own page today with an archive link you can check yourself. And it shows you where the rest of the bill hides.

It is written for the owner with several people on the desk and a workshop full of techs, choosing the system the whole garage will run on.

The short answer: two prices, and only one of them is yours

There is the headline price, and there is the price for the garage.

The headline price is the number on the pricing page: £99, from £145, from £149 a month. It is a login for a single user, or the smallest plan with the diary cut to three columns, before set-up, before the move, before training, before technical data and texts.

The price for the garage is what leaves the bank each month once everyone who needs a login has one, the plan has what the workshop actually uses, and the extras are running. That is the number to compare, and on Garage Hive’s and GDS’s pages it is the one you have to ring up to find out.

Here is what that price is today, from each vendor’s own page. A garage on a plan with check sheets, photos and technical data pays £315 to £529 a month on TechMan, with up to £1,300 upfront on the rolling plan. Owners on Garage Hive report over £350 a month for one on the desk and three techs, and over £1,000 for bigger garages, before set-up and training. GDS is from £149 a month plus £350 to set up, or £249 plus £450 on its bigger plan, with texts, reg lookups and technical data on credits. GarageRevs is £499 or £799 a month, and that is the whole garage.

The prices today, from each vendor’s own page

Every figure below was read off the vendor’s pricing page on 10 September 2026, and each row links to an archive.org copy of that page taken the same day, so you can check it without taking our word for it. Prices move; the archive does not. Cross-check with the vendor before you sign anything.

Four systems, four ways of pricing. One of them is a price for the garage. The other three are a starting point, and the rest of this guide is about what gets added to it.

Where the rest of the bill hides

Five places. Ask about each one before the demo ends, and get the answer in writing.

1. Logins

The first thing to settle is whether the price is for the garage or for each person who needs a login. It matters more than it looks, because a garage that runs without you is a garage with more people on it: another on the desk so the phones are covered, another tech so you can come off the tools, and you at home with a login of your own. On a per-login system every one of those is a line on the bill, so the price goes up each time you take a step back. On a whole-garage price, a new starter gets a login and the bill does not move.

Garage Hive is per login, through Microsoft accounts, which is why owners with one on the desk and three techs report over £350 a month, and owners of bigger garages report over £1,000. TechMan’s page says it does not charge per user except on Starter Flexi. GDS’s page does not say. GarageRevs is one price for the garage, staff logins included.

2. Set-up, the move and training

Every system has a first month, and it is where the biggest one-off costs sit. Ask who moves your customers, vehicles and history across, whether that is in the price, who trains the team, where, and whether that is in the price too.

On TechMan, the £199 to £1,300 upfront on Flexi covers set-up and the move, and on Partner the same cost is spread across the term. Their page says 1-to-1 training is “included as part of your setup”, delivered “remotely or on-site (for an additional fee)”. On Garage Hive, trainers come to the garage for the install, and owners put the in-person training at a couple of grand. GDS puts a £350 or £450 setup fee on the page. On GarageRevs, the move and in-person training at your garage are in the monthly price, the date you go live is agreed on the demo call, and the move is done inside 14 days.

3. Technical data

Labour times, service schedules and wiring diagrams are a second subscription on most systems, and the one owners forget to add up. The questions are whether it is in the plan, and if not, what it costs a month or a lookup.

TechMan puts HaynesPro on every plan and Autodata from Lite up. On Garage Hive, Autodata is your own subscription with its own tiers, and HaynesPro is charged as you use it. GDS charges HaynesPro lookups as credits. On GarageRevs, HaynesPro is paid for by the lookup, in tokens, with the first 100 in the plan and more at £100 + VAT per thousand.

4. Texts, reg lookups and online bookings

Then there are the extras that are pennies on their own and a real line on the bill by the end of the month: the texts behind reminders and approvals, a reg lookup on every booking, and online bookings from your website. None of them is a bad thing to pay for. They just need to be itemised before you sign.

“The cost is around £100 a month, which feels steep. £1,200 a year, indefinitely.”

GDS puts texts, reg lookups and HaynesPro lookups on credits. Garage Hive’s terms bill postcode lookups, MOT lookups and texts per unit above a free monthly allowance. On TechMan, the web booking tool is on Pro only. On GarageRevs, reg lookups are unlimited, texts come with a monthly allowance of 160 or 320 and you pay 6p or 4p each above it, and online bookings, with deposits into your own account, are on both plans.

5. The contract

A price is only cheap if you can leave it. Ask three things: the minimum term, what happens to it when you add a module, and what you pay to get out.

“Do not sign anything until you’re 100%. Business contracts don’t have a cooling off period, so I’m now tied in for 36 months. I should’ve stood my ground but have now learnt the hard way.”

TechMan’s Partner plan is a minimum term in exchange for the lower monthly price. Owners on it report that adding a module restarts the term, and that leaving early means paying the rest of the term at once, which is how one owner was quoted around £6,000 to get out and another £5,000 six days in. If that is you, our guide to getting out of a TechMan contract covers what to do this week. Garage Hive is one-month rolling on the base subscription, paid to the end of the month or, on some services, the quarter, and leaving takes a signed form. GDS’s terms are not on its pricing page. GarageRevs is month to month with no minimum term and no exit fee, and you have 90 days to run it properly with every penny back and your data exported if it is not right.

The cheapest system can still be the expensive choice

Put the prices for the garage side by side and the gap between the cheapest system and the dearest is a few hundred pounds a month. Put that next to what one bay turns over in a week and it is small.

What is not small is the difference the system makes to the work going through the garage. The advisories from last month’s health checks: chased and booked back in, or left on a job sheet. The hours the techs worked: all of them on the invoice, or some of them given away. The jobs that make the most: known, and more of them booked, or a guess. A few hundred pounds a month is nothing next to those three. Judge the system on them, not on the subscription.

Owners already know this about their own labour rate. As one put it, having put his up three times in a year: “Being the cheapest isn’t a good thing in my opinion.” The same goes for the system the garage runs on.

Seven questions to ask every vendor

Ask all seven, of everyone, GarageRevs included, and get the answers in writing before you sign.

1. What does my garage pay a month with everyone who needs a login on it: the desk, the techs and me?
2. What is in that number, and what is charged on top?
3. Is technical data in it? If not, what does it cost a month, or a lookup?
4. Are texts, reg lookups and online bookings in it, and what do they cost above the allowance?
5. Who moves my data across, who trains the team and where, and is all of that in the price?
6. What is the minimum term, what happens to it if I add a module, and what do I pay to leave?
7. If I leave, how do I get my data out, and in what form?

Price is the first of these, not the whole decision. For the rest, the contract, your data, who trains the team and seeing the Xero or QuickBooks link working on the demo before you sign, use our five questions to ask before you sign up to any garage management system.

What GarageRevs costs, and what is in it

For the record, here is how GarageRevs answers the seven.

• £499 a month for the whole garage. Every staff login, however many people you take on, and online bookings with deposits into your own account. £799 adds multi-site support, your numbers emailed to you, API access and an AI assistant (MCP).
• Set-up, the move and training in the price. Your customers, vehicles and history come across from your current system, your front desk and techs are trained in person at your garage, and the date you go live is agreed on the demo call. The move is done inside 14 days.
• Technical data by the lookup. HaynesPro in tokens, the first 100 in the plan, then £100 + VAT per thousand.
• Reg lookups unlimited. Texts with an allowance. 160 a month on the £499 plan and 320 on the £799 plan, then 6p or 4p each.
• Month to month. No minimum term, no exit fee, and 90 days to run it properly, month-end and all, with every penny back and your data exported if it is not right for your garage.
• Your data, any time. Export it whenever you like, and we help you do it on the way out.
• Support that answers. UK-based, at the end of the phone or on WhatsApp, seven days a week, most questions answered within five minutes.

Everything above is on the pricing page.

What this comes down to

The monthly price is the one number you can compare in an afternoon, and it is the smallest one in the decision. The bigger ones you only see with the system running on a garage like yours: whether the work chases itself, whether the desk runs the day without you, and whether the numbers reach you at home. That is what a demo is for.

For what GarageRevs does for a garage run as a business, see garage management system for UK independents. For the market as a whole, read our guide to garage management software for serious UK independents. If it is down to two, our TechMan and Garage Hive comparisons say where each system wins. And if the garage is still on paper and a spreadsheet, the cost question is a different one, and it is on why spreadsheets cost garages.

Pricing snapshot notes

Every competitor figure in this guide was read off the vendor’s pricing page on 10 September 2026. The archive.org copies below were taken the same day, so the figures can be checked against the vendor’s own page as it was. Owners’ reported bills are from the trade groups and are marked as such.

• GarageRevs pricing page
• TechMan pricing page (archived 10 September 2026)
• Garage Hive pricing page (archived 10 September 2026)
• GDS pricing page (archived 10 September 2026)

FAQ

What is the average cost of garage management software in the UK?

The headline prices run from £99 to £149 a month, and none of them is what a garage with a full team pays. On the vendors’ own pages today, a garage on a plan with check sheets, photos and technical data pays £315 to £529 a month on TechMan plus up to £1,300 upfront, over £350 a month reported on Garage Hive before set-up and training, from £149 a month plus £350 to set up on GDS (£249 plus £450 on its bigger plan), and £499 or £799 a month on GarageRevs with everything in.

Why do some garage systems look cheap but end up costing more?

Because the headline price is a login for a single user or the smallest plan. Logins for the rest of the team, set-up and the move, training, technical data, texts and reg lookups, and online bookings are added on top, and the contract decides what you pay to leave. Ask for the price for the whole garage, in writing, before the demo ends, and ask another garage your size what they actually pay a month.

Is it worth paying more for garage management software?

The gap between the cheapest system and the dearest is a few hundred pounds a month, which is small next to what one bay turns over in a week. What is not small is the difference the system makes to the work: the advisories chased and booked back in or left on a job sheet, the hours the techs worked all on the invoice or some given away, the jobs that make the most known or a guess. Judge the system on those three, not on the subscription.

Do garage systems charge per user?

Some do. Garage Hive charges per login, through Microsoft accounts, which is why owners report over £350 a month for one on the desk and three techs. TechMan says it does not charge per user except on its Starter Flexi plan. GarageRevs is one price for the whole garage, staff logins included, so a new starter gets a login the same day and the bill does not move, however many people you take on.

Are long contracts normal in garage software?

Some vendors sell a minimum term in exchange for a lower monthly price, and business contracts have no cooling-off period, so the term is the term. Owners on TechMan’s Partner plan report that adding a module restarts it and that leaving early means the rest of the term at once. Garage Hive is one-month rolling with a signed form to leave. GarageRevs is month to month with no minimum term and no exit fee.